Dear Sir,
This is to bring to your kind notice that the Managing partner of our company,________________who is also the Associate Editor pf ________________would like to stay in your hotel for one week i.e.___________to_____.
Kindly book one single room in his name and allow ____% concession on your bill. Being the Associate Editor of an esteemed daily, __________---is normally given by all hotels.
Thanking you
Yours faithfully
For Your Company Name