Pre arrival Letter to Hotel for Corporate Guest
This letter is to confirm our recent telephone conversation regarding [name of guest] stay at your hotel next week. All charges are to be directed to me at the address on our letterhead.
[Name of guest] will arrive at the [name of airport] airport on [date]. They should be checking in around [time]. The rate for the room will be $[dollar amount] plus tax per day. They will probably be staying for [#] days. Please have flowers in their room when she arrives.
Thank you for your anticipated cooperation.