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Invitation to Media to Attend the audit


Dear Madam / Sir

As you may be aware, …… (state organization's name) ……. is conducting a series of DISABILITY AUDITS in ….state name of city/town….. The objective of these Audits is to identify the extent of problem regarding access to public buildings in India for persons with disabilities and to create awareness on the issue.

The DISABILITY AUDIT is being conducted on ……(Date) …… at the …..mention name of the place…….. We earnestly request you to please cover the event and see for yourself how inaccessibility even the medical facilities are fro persons with disabilities. We request you to kindly depute a reporter/camera team to accompany the Audit Team.

The Disability Audit is scheduled for …..state time….. Your Reporter / Photographer can either meet us directly at the ……state venue…… lobby/ reception at that time OR she / he can join us at the …..state name of the place from where departure will take place….. at …… time ……. from where our vehicle/s will transport the media team to the venue.

The Disability Audit is expected to last for approximately 90 minutes or so. We would try our best to finish it in the specified time, after which our vehicle/s will take the concerned media persons back to the departure point of the morning.

The …..State name of audited organization ….. has very kindly agreed to cooperate with us in this endeavor. With their permissions, we will be auditing the general public areas and ……give list of the specific places that will be audited………(eg. toilets, cafeteria etc).

Your support in this unique endeavor would help us bring the crucial issue of access to the forefront. We look forward to hearing from you.

With best regards,

Yours sincerely,



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Abbreviations used in letter writing: The following abbreviations are widely used in letters.

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